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balug:speaker-presenter_information_and_resources [2013-01-07T21:34:46+0000] michael_paoli |
balug:speaker-presenter_information_and_resources [2016-08-26T11:05:23+0000] (current) michael_paoli updated for new venue 2014-09-28-- |
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- | ~~NOTOC~~ | ||
====== Speaker-Presenter Information and Resources ====== | ====== Speaker-Presenter Information and Resources ====== | ||
- | Information, resources, common questions and answers **for those doing or prospectively doing talks/presentations at BALUG** | + | Information, resources, common questions and answers |
+ | **for those doing or prospectively doing talks/presentations at BALUG** | ||
- | If you will or may be giving a talk/presentation at BALUG, **the following information will likely be rather to quite useful to you**. | + | ***Thank you for your interest.*** Please direct all correspondence to balug-speaker-coordinators@balug.org. Our primary people and a group of volunteers will respond. |
+ | |||
+ | If you will or may be giving a talk/presentation at BALUG, | ||
+ | **the following information will likely be rather to quite useful to you**. | ||
<file> | <file> | ||
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likes to jump out of perfectly good planes for fun"). | likes to jump out of perfectly good planes for fun"). | ||
- | Projector | + | We're hoping to have some improvements on this in future, |
- | We generally have projector and screen available to us, but do note | + | but as of 2014-10-21, we've had a change of venue, so at present with |
- | that our typical video setup results in rather low resolution | + | our regular venue: |
- | projection to the screen. | + | Projector - we don't have projector or screen or particularly good |
- | Particularly, we have a converter device which accepts most VGA type | + | surface/wall for projecting onto |
- | input (has VGA type connector) - it then converts to NTSC (ye olde | + | Audio - we don't have a PA system |
- | analog television) composite video. That is then projected onto | + | Networking? - may be possible to tether via cellular, but cellular |
- | overhead screen (about a 10x10' screen mounted on about 20' high | + | signal can be spotty. There may be some Wi-Fi at the venue that we can |
- | ceiling). This generally works quite adequately if the "slides" aren't | + | use - if you may need that, ask us in advance, and we'll see what we can |
- | too detailed (smaller text, lines and detail won't work so well, most | + | find out. |
- | everything else works adequately or better. E.g. a screen of 80x24 | + | Power - AC power isn't conveniently available, but generally can be made |
- | text is typically slightly too small to be easily read, but slightly | + | available. If you'll want/need AC power, let us know, and we can |
- | larger (e.g. screen of 62x22 text) is quite readable.) | + | probably arrange that. |
- | We sometimes are able to make available higher resolution projector and | + | The present venue is restaurant - generally not all that crowded when |
- | portable screen (to bring screen closer to most of the audience - also, | + | we're there, but we don't have our own separate room/area - typically |
- | other than the ceiling mounted screens, the restaurant doesn't have | + | just a (large) table or two for us (up to around 10 people per table) - |
- | surfaces that are well suited for projection) - but such isn't | + | possibly more tables if we have a larger group. If we get sufficiently |
- | necessarily the case, and requires advanced notice and confirmation. | + | large number of people (e.g. well over 20) we might be able to use |
- | One can bring one's own projector if desired, but again, there's the | + | separate area of restaurant. |
- | issue of available projection surfaces (sometimes BALUG may have | + | </file> |
- | portable projection screen available - may not always be the case, and | + | |
- | also requires advance notice and confirmation). | + | |
- | Audio | + | ===== Typical meeting timeline ===== |
- | We do have a pair of wireless microphones (and a microphone stand) and | + | (some times are approximate): |
- | PA system generally available to us. It's probably also possible to | + | <file> |
- | feed other audio into the available equipment, but we may need some | + | 6:30 P.M. meeting officially kicks off - we gather and are seated in the |
- | additional advance notice if such is desired in order to work out such | + | restaurant. We might order appetizer(s) and/or soup. We |
- | arrangements. | + | socialize/meet/greet, may do nametags. |
- | Networking? | + | 7:00 P.M. We order dinner. Folks should arrive before 7:00 P.M. if they |
- | We generally have some type of Wi-Fi access at the Four Seas Restaurant | + | wish to join us for dinner (we typically dine or mostly dine |
- | (key: f0urseas) with NAT/SNAT Internet access to The Internet. It | + | "family style", and may not be able to accommodate folks in |
- | seems to be fairly reliable, but might occasionally drop out, drop | + | that manner after 7:00 P.M. Folks can still be later and |
- | connectoins, or (less commonly) require the access point to be reset. | + | order separately off menu, but that's often a bit more |
- | We typically don't have wired Ethernet connections available. Cellular | + | disruptive, and we may not have open seat(s) at the table(s) |
- | reception is generally reasonable or better, so networking via EVDO or | + | we're already sitting at - so we try to encourage everyone to |
- | the like is also generally doable - though we don't have equipment to | + | show up not later than 7:00 P.M.). |
- | provide such - just the cellular signal is there. | + | |
- | Power | + | 8:00 P.M. We typically transition from social/informal/dining to |
- | Standard 120 VAC 60Hz is available, and we can likely handle up to | + | talk/presentation around this time. |
- | about 5A (600W) without particular concern (likely all on a single 15A | + | |
- | circuit shared with other devices and equipment). If you do or may | + | |
- | need more than 5A (600W), check with us first - we may or may not be | + | |
- | able to provide such (or one might need a long suitably rated extension | + | |
- | cord to draw additional power from another circuit). | + | |
+ | We commonly do "announcements", and "brief community | ||
+ | announcements" (folks can take up to a minute to announce | ||
+ | stuff likely to be of relevance to BALUG) before and/or after | ||
+ | the talk/presentation | ||
- | Typical meeting timeline (some times are approximate): | + | 8:45 P.M. - 9:15 P.M. talk/presentation typically concludes somewhere in |
- | + | this timerange, and often/typically winds down to | |
- | 6:30 P.M. meeting officially kicks off - we gather near the restaurant's | + | Q&A (formally and/or informally) and/or more |
- | bar, socialize/meet/greet, typically do nametags, collect cash | + | general discussion. |
- | for dinner (we treat our guest speaker/presenter to dinner - | + | |
- | so no charge there). | + | |
- | + | ||
- | 7:00 P.M. BALUG pays the restaurant for dinner, and we're seated for | + | |
- | dinner. For >= 40 people, we generally eat upstairs (same | + | |
- | room as used for presentation), for < 40 people (also a fairly | + | |
- | common occurrence) we generally eat downstairs in the main | + | |
- | dining area. Folks should arrive before 7:00 P.M. if they | + | |
- | wish to join us for dinner (after 7:00 P.M. we may not be able | + | |
- | to accommodate them for dinner due to our "family style" | + | |
- | restaurant dinner pre-order arrangements). | + | |
- | + | ||
- | 7:55 P.M. if we're eating downstairs, and haven't already set up A/V | + | |
- | equipment and connections upstairs, typically | + | |
- | presenter/speaker and a BALUG person (or two or three) will | + | |
- | migrate upstairs to get the A/V equipment set up, connected, | + | |
- | and all set to go | + | |
- | + | ||
- | 8:00 P.M. if we're eating downstairs, we migrate upstairs for | + | |
- | talk/presentation. | + | |
- | + | ||
- | We do "announcements", and "brief community announcements" | + | |
- | (folks can take up to a minute to announce stuff likely to be | + | |
- | of relevance to BALUG) before and/or after the | + | |
- | talk/presentation | + | |
- | + | ||
- | Introduction and talk/presentation | + | |
- | + | ||
- | 8:45 P.M. - 9:15 P.M. talk/presentation concludes somewhere in this | + | |
- | timerange, and often/typically winds down to Q&A | + | |
- | (formally and/or informally) and/or more general | + | |
- | discussion. | + | |
if "announcements" and "brief community | if "announcements" and "brief community | ||
announcements" haven't already been | announcements" haven't already been | ||
- | done/concluded, we'll wrap that up. | + | done/concluded, we'll typically wrap that up. |
if we have any door prize drawings and/or | if we have any door prize drawings and/or | ||
giveaways, we'll typically do that | giveaways, we'll typically do that | ||
- | folks may continue to mill about and talk following completion of the above | + | folks may continue to mill about and talk following completion of the |
+ | above | ||
<= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30 | <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30 | ||
P.M. (we are fairly often the last customers in the | P.M. (we are fairly often the last customers in the | ||
restaurant, and try to avoid inconveniencing the restaurant | restaurant, and try to avoid inconveniencing the restaurant | ||
- | as much as possible, particularly in consideration of the | + | as much as feasible). |
- | deal they give us on dinner and use of the upstairs | + | |
- | "banquet room" for our talks/presentations). | + | |
Following the above, and if/as announced and if there are interested | Following the above, and if/as announced and if there are interested | ||
folks, some of us will occasionally gather after the meeting at a nearby | folks, some of us will occasionally gather after the meeting at a nearby | ||
- | pub (e.g. Li Po Cocktail Lounge, 916 Grant Ave. - two blocks away from | + | location (e.g. some brew pub or the like) for continued discussions, |
- | the restaurant) for continued discussions, etc. | + | etc. |
- | + | ||
- | + | ||
- | "bumping" & the upstairs restaurant space and other restaurant notes: | + | |
- | The restaurant is kind enough to allow us to use the upstairs | + | |
- | restaurant space ("banquet room") gratis, but as part of that | + | |
- | arrangement, though it rarely happens, we're subject to being "bumped" | + | |
- | (if paying customers book that room that evening, then we don't have | + | |
- | the space available to us). Our being "bumped" is a rather rare, but | + | |
- | not unknown occurrence. In such cases we'd generally know in advance, | + | |
- | but sometimes not very far in advance (e.g. many hours to a few days or | + | |
- | so). Also, the larger the crowd we can accurately predict and | + | |
- | "guarantee" for the restaurant, the less likely we are to be "bumped" | + | |
- | (e.g. if/when we are or are likely to be a dining crowd of 50 or more, | + | |
- | and are able to project that relatively well in advance, it's | + | |
- | improbable the restaurant would "bump" us). | + | |
</file> | </file> |