Information, resources, common questions and answers for those doing or prospectively doing talks/presentations at BALUG
*Thank you for your interest.* Please direct all correspondence to firstname.lastname@example.org. Our primary people and a group of volunteers will respond.
If you will or may be giving a talk/presentation at BALUG, the following information will likely be rather to quite useful to you.
Once you're confirmed to give a talk/presentation at BALUG the following are the first bits of information we'll need most immediately - or at least as soon as feasible - from you. You'll also want to familiarize yourself with the information on what resources we do/don't have available and how, and typical meeting timelines, to help optimize the talk/presentation experience. Name and working title for talk/presentation (and optionally affiliation) Most immediately after you're confirmed to give a talk/presentation at BALUG, we'll want ... name and working title Your name as you wish it to appear, and title, or "working title" for the talk/presentation. If there's some particular affiliation (e.g. company, organization, institution, etc.) we should show you as affiliated with, please provide that. description/outline Paragraphish outline or teaser for what the talk/presentation will cover or likely cover (needn't box oneself in as to precisely what will/won't be covered, but general outline or hints as to what will or likely will be covered is generally good) mini-bio A line (name and title/affiliation) to shortish paragraph on speaker(s)/presenter(s), background relevant to the topic/presentation, and occasionally other (very) short interesting bit(s) (e.g. "and also likes to jump out of perfectly good planes for fun"). We're hoping to have some improvements on this in future, but as of 2014-10-21, we've had a change of venue, so at present with our regular venue: Projector - we don't have projector or screen or particularly good surface/wall for projecting onto Audio - we don't have a PA system Networking? - may be possible to tether via cellular, but cellular signal can be spotty. There may be some Wi-Fi at the venue that we can use - if you may need that, ask us in advance, and we'll see what we can find out. Power - AC power isn't conveniently available, but generally can be made available. If you'll want/need AC power, let us know, and we can probably arrange that. The present venue is restaurant - generally not all that crowded when we're there, but we don't have our own separate room/area - typically just a (large) table or two for us (up to around 10 people per table) - possibly more tables if we have a larger group. If we get sufficiently large number of people (e.g. well over 20) we might be able to use separate area of restaurant.
(some times are approximate):
6:30 P.M. meeting officially kicks off - we gather and are seated in the restaurant. We might order appetizer(s) and/or soup. We socialize/meet/greet, may do nametags. 7:00 P.M. We order dinner. Folks should arrive before 7:00 P.M. if they wish to join us for dinner (we typically dine or mostly dine "family style", and may not be able to accommodate folks in that manner after 7:00 P.M. Folks can still be later and order separately off menu, but that's often a bit more disruptive, and we may not have open seat(s) at the table(s) we're already sitting at - so we try to encourage everyone to show up not later than 7:00 P.M.). 8:00 P.M. We typically transition from social/informal/dining to talk/presentation around this time. We commonly do "announcements", and "brief community announcements" (folks can take up to a minute to announce stuff likely to be of relevance to BALUG) before and/or after the talk/presentation 8:45 P.M. - 9:15 P.M. talk/presentation typically concludes somewhere in this timerange, and often/typically winds down to Q&A (formally and/or informally) and/or more general discussion. if "announcements" and "brief community announcements" haven't already been done/concluded, we'll typically wrap that up. if we have any door prize drawings and/or giveaways, we'll typically do that folks may continue to mill about and talk following completion of the above <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30 P.M. (we are fairly often the last customers in the restaurant, and try to avoid inconveniencing the restaurant as much as feasible). Following the above, and if/as announced and if there are interested folks, some of us will occasionally gather after the meeting at a nearby location (e.g. some brew pub or the like) for continued discussions, etc.