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balug:speaker-presenter_information_and_resources [2013-01-07T21:34:46+0000]
michael_paoli
balug:speaker-presenter_information_and_resources [2016-08-26T11:05:23+0000]
michael_paoli updated for new venue 2014-09-28--
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-~~NOTOC~~ 
 ====== Speaker-Presenter Information and Resources ====== ====== Speaker-Presenter Information and Resources ======
  
-Information,​ resources, common questions and answers **for those doing or prospectively doing talks/​presentations at BALUG**+Information,​ resources, common questions and answers 
 +**for those doing or prospectively doing talks/​presentations at BALUG**
  
-If you will or may be giving a talk/​presentation at BALUG, **the following information will likely be rather to quite useful to you**.+***Thank you for your interest.*** Please direct all correspondence to balug-speaker-coordinators@balug.org. Our primary people and a group of volunteers will respond. 
 + 
 +If you will or may be giving a talk/​presentation at BALUG, 
 +**the following information will likely be rather to quite useful to you**.
  
 <​file>​ <​file>​
Line 39: Line 42:
 likes to jump out of perfectly good planes for fun"). likes to jump out of perfectly good planes for fun").
  
-Projector +We're hoping ​to have some improvements on this in future, 
-We generally have projector and screen available ​to us, but do note +but as of 2014-10-21, we've had a change of venue, so at present with 
-that our typical video setup results in rather low resolution +our regular venue: 
-projection to the screen. +Projector - we don't have projector or screen ​or particularly good 
-Particularly, ​we have a converter device which accepts most VGA type +surface/​wall for projecting onto 
-input (has VGA type connector) ​it then converts ​to NTSC (ye olde +Audio - we don'​t ​have a PA system 
-analog television) composite video.  ​That is then projected onto +Networking? ​may be possible ​to tether via cellular, but cellular 
-overhead screen (about a 10x10' ​screen mounted on about 20' high +signal can be spotty.  ​There may be some Wi-Fi at the venue that we can 
-ceiling) This generally works quite adequately if the "​slides"​ aren't +use - if you may need that, ask us in advance, and we'll see what we can 
-too detailed (smaller text, lines and detail won'​t ​work so wellmost +find out
-everything else works adequately or better.  ​E.g. a screen of 80x24 +Power - AC power isn'​t ​conveniently availablebut generally can be made 
-text is typically slightly too small to be easily readbut slightly +available.  ​If you'll want/need AC powerlet us know, and we can 
-larger (e.g. screen of 62x22 text) is quite readable.) +probably arrange that. 
-We sometimes are able to make available higher resolution projector and +The present venue is restaurant ​generally not all that crowded when 
-portable screen (to bring screen closer to most of the audience ​also, +we're therebut we don't have our own separate room/area - typically 
-other than the ceiling mounted screensthe restaurant doesn't have +just a (large) table or two for us (up to around 10 people per table) - 
-surfaces that are well suited ​for projection) - but such isn't +possibly more tables if we have a larger group If we get sufficiently 
-necessarily the case, and requires advanced notice and confirmation+large number ​of people ​(e.g. well over 20) we might be able to use 
-One can bring one's own projector if desired, but again, there'​s the +separate area of restaurant. 
-issue of available projection surfaces ​(sometimes BALUG may have +</​file>​
-portable projection screen available - may not always ​be the case, and +
-also requires advance notice and confirmation).+
  
-Audio +===== Typical meeting timeline ===== 
-We do have a pair of wireless microphones ​(and a microphone stand) and +(some times are approximate)
-PA system generally available to us.  ​It'probably also possible to +<​file>​ 
-feed other audio into the available equipmentbut we may need some +6:30 P.M. meeting officially kicks off - we gather ​and are seated in the 
-additional advance notice if such is desired in order to work out such +          ​restaurant.  ​We might order appetizer(s) and/or soup.  We 
-arrangements.+          ​socialize/​meet/​greet, may do nametags.
  
-Networking?​ +7:00 P.M. We order dinner. ​ Folks should arrive before 7:00 P.M. if they 
-We generally have some type of Wi-Fi access at the Four Seas Restaurant +          wish to join us for dinner ​(we typically dine or mostly dine 
-(key: f0urseas) with NAT/SNAT Internet access ​to The Internet.  ​It +          "​family style",​ and may not be able to accommodate folks in 
-seems to be fairly reliable, but might occasionally drop out, drop +          that manner after 7:00 P.M.  ​Folks can still be later and 
-connectoinsor (less commonlyrequire ​the access point to be reset. +          order separately off menu, but that's often a bit more 
-We typically don't have wired Ethernet connections available. ​ Cellular +          ​disruptiveand we may not have open seat(sat the table(s) 
-reception is generally reasonable or better, ​so networking via EVDO or +          we're already sitting at - so we try to encourage everyone ​to 
-the like is also generally doable - though ​we don't have equipment ​to +          show up not later than 7:00 P.M.).
-provide such - just the cellular signal is there.+
  
-Power +8:00 P.M. We typically transition from social/​informal/​dining ​to 
-Standard 120 VAC 60Hz is available, and we can likely handle up to +          ​talk/​presentation around this time.
-about 5A (600W) without particular concern (likely all on a single 15A +
-circuit shared with other devices and equipment) If you do or may +
-need more than 5A (600W), check with us first - we may or may not be +
-able to provide such (or one might need a long suitably rated extension +
-cord to draw additional power from another circuit).+
  
 +          We commonly do "​announcements",​ and "brief community
 +          announcements"​ (folks can take up to a minute to announce
 +          stuff likely to be of relevance to BALUG) before and/or after
 +          the talk/​presentation
  
-Typical meeting timeline (some times are approximate):​ +8:45 P.M. - 9:15 P.M. talk/​presentation ​typically ​concludes somewhere in 
- +                      ​this timerange, and often/​typically winds down to 
-6:30 P.M. meeting officially kicks off - we gather near the restaurant'​s +                      ​Q&A (formally and/or informally) and/or more 
-          bar, socialize/​meet/​greet,​ typically do nametags, collect cash +                      ​general ​discussion.
-          for dinner (we treat our guest speaker/​presenter to dinner - +
-          so no charge there). +
- +
-7:00 P.M. BALUG pays the restaurant for dinner, and we're seated for +
-          dinner. ​ For >= 40 people, we generally eat upstairs (same +
-          room as used for presentation),​ for < 40 people (also a fairly +
-          common occurrence) we generally eat downstairs in the main +
-          dining area.  Folks should arrive before 7:00 P.M. if they +
-          wish to join us for dinner (after 7:00 P.M. we may not be able +
-          to accommodate them for dinner due to our "​family style"​ +
-          restaurant dinner pre-order arrangements). +
- +
-7:55 P.M. if we're eating downstairs, and haven'​t already set up A/V +
-          equipment and connections upstairs, typically +
-          presenter/​speaker and a BALUG person (or two or three) will +
-          migrate upstairs to get the A/V equipment set up, connected,​ +
-          and all set to go +
- +
-8:00 P.M. if we're eating downstairs, we migrate upstairs for +
-          talk/​presentation. +
- +
-          We do "​announcements",​ and "brief community announcements"​ +
-          (folks can take up to a minute to announce stuff likely to be +
-          of relevance to BALUG) before and/or after the +
-          talk/​presentation +
- +
-          Introduction and talk/​presentation +
- +
-8:45 P.M. - 9:15 P.M. talk/​presentation concludes somewhere in this +
-                      timerange, and often/​typically winds down to Q&A +
-                      ​(formally and/or informally) and/or more general +
-                      discussion.+
  
                       if "​announcements"​ and "brief community                       if "​announcements"​ and "brief community
                       announcements"​ haven'​t already been                       announcements"​ haven'​t already been
-                      done/​concluded,​ we'll wrap that up.+                      done/​concluded,​ we'​ll ​typically ​wrap that up.
  
                       if we have any door prize drawings and/or                       if we have any door prize drawings and/or
                       giveaways, we'll typically do that                       giveaways, we'll typically do that
  
-folks may continue to mill about and talk following completion of the above+folks may continue to mill about and talk following completion of the 
 +above
  
 <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30 <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30
              P.M. (we are fairly often the last customers in the              P.M. (we are fairly often the last customers in the
              ​restaurant,​ and try to avoid inconveniencing the restaurant              ​restaurant,​ and try to avoid inconveniencing the restaurant
-             as much as possible, particularly in consideration of the +             as much as feasible).
-             deal they give us on dinner and use of the upstairs +
-             "​banquet room" for our talks/​presentations).+
  
 Following the above, and if/as announced and if there are interested Following the above, and if/as announced and if there are interested
 folks, some of us will occasionally gather after the meeting at a nearby folks, some of us will occasionally gather after the meeting at a nearby
-pub (e.g. Li Po Cocktail Lounge, 916 Grant Ave. - two blocks away from +location ​(e.g. some brew pub or the like) for continued discussions,​ 
-the restaurant) for continued discussions,​ etc+etc.
- +
- +
-"​bumping"​ & the upstairs restaurant space and other restaurant notes: +
-The restaurant is kind enough to allow us to use the upstairs +
-restaurant space ("​banquet room") gratis, but as part of that +
-arrangement,​ though it rarely happens, we're subject to being "​bumped"​ +
-(if paying customers book that room that evening, then we don't have +
-the space available to us).  Our being "​bumped"​ is a rather rare, but +
-not unknown occurrence. ​ In such cases we'd generally know in advance, +
-but sometimes not very far in advance (e.g. many hours to a few days or +
-so).  Also, the larger the crowd we can accurately predict and +
-"​guarantee"​ for the restaurant, the less likely we are to be "​bumped"​ +
-(e.g. if/when we are or are likely to be a dining crowd of 50 or more, +
-and are able to project that relatively well in advance, it's +
-improbable the restaurant would "​bump"​ us).+
 </​file>​ </​file>​
balug/speaker-presenter_information_and_resources.txt · Last modified: 2016-08-26T11:05:23+0000 by michael_paoli