This is an old revision of the document!
Speaker Coordination - for coordinating speakers/presenters for BALUG meetings
Although this wiki page is "publicly" accessible, it is primarily intended for use by the BALUG speaker coordinators: email@example.com.
For speakers/presenters and even potential speakers/presenters, it may be quite useful to refer them to this wiki page: Speaker-Presenter Information and Resources
which may be rather to quite useful and informative for speakers/presenters or potential speakers/presenters (e.g. things to consider, information (for web site, emailings and other publicity) we'd want in advance, how typical BALUG meetings go & typical BALUG "audience", what facilities/equipment we do/don't have available and/or may be available with advance notice/planning/coordination, etc.).
(breaking) race conditions, and deadlocks: "tie goes to the runner"
Who is/isn't confirmed to speak when, or who was confirmed (or confirmed first?). It's fairly simple - this wiki page is (normally) the definitive authoritative reference. When a meeting's column in the table shows R (Reconfirmed) or C (Confirmed) (as also defined in more detail further below), then that speaker/presenter is the one for that meeting, and there should be no other(s) for that meeting (should only be one R or C in any such meeting column in the table at any given time). Generally one should closely coordinate updating wiki table with confirmation with speaker - e.g. update table to C or R as one makes the confirmation with the speaker/presenter (e.g. via phone or email). It's also then quite advisable to also email firstname.lastname@example.org as noted further below. But, "tie goes to the runner" - in potential race conditions, etc., this wiki page is the authoritative reference, so it can be used to determine status, etc. (and since it also has edit history, it's possible to figure out "what happened", and fix things if inappropriate or conflicting updates ever get made). "normally" - there are some relatively rare exceptions - like when this wiki page isn't available for some extended time. In such cases, email@example.com is typically used for coordination in the interim (and it's announced on that alias), and this wiki page subsequently updated as soon as feasible. But this wiki page should generally be quite available … e.g. as of my currently writing this, last system downtime and thus downtime for this wiki page lasted less than 50 seconds.
Much of the "speaker coordination" is handled among the "speaker coordinators" "off-list", much of it via the firstname.lastname@example.org alias (and not sent/CCed/BCCed to BALUG-Admin list, as that list is publicly archived for various desirable reasons), but may also be done or partly done via individual/private emails. To coordinate arranging for speakers (e.g. so we don't double-book, etc.), for the "off-list" communications, it is strongly recommended that we at least Cc: email@example.com and anyone else involved in coordinating speakers or that may be involved in attempting to coordinate such … not necessarily for every e-mail, but at least the more key/critical stuff (most notably confirmations and speaker or speaker representative contact details), and of course also update this wiki page at least when speaker is Reconfirmed or Confirmed, as noted above and below. Also, it should be the case that all the "speaker coordinators" are also on the BALUG-Admin list, so that those items suitable for public exposure and/or also notifying folks on the BALUG-Admin list, can simply be sent to the balug-admin list. Note also that emails To/Cced/BCCed to firstname.lastname@example.org should generally be presumed to be confidential, as they may contain, e.g. speaker personal contact details, discussion of speaking/presentation and "negotiation" thereof, etc., that may not be suitable for public disclosure.
BALUG meeting dates: "BALUG generally meets the third Tuesday of the Month" (see also notes*), so, that's on a Tuesday, between the 15th and 21st, or, to list some upcoming dates:
2016-09-20 2016-10-18 2016-11-15 2016-12-20?*
2017-01-17 2017-02-21 2017-03-21 2017-04-18 2017-05-16 2017-06-20 2017-07-18 2017-08-15 2017-09-19 2017-10-17 2017-11-21 2017-12-19?*
2018-01-16 2018-02-20 2018-03-20 2018-04-17 2018-05-15 2018-06-19 2018-07-17 2018-08-21 2018-09-18 2018-10-16 2018-11-20 2018-12-18?*
|Fred Moyer - Better service monitoring through histograms||Michael Paoli||C||?||?||?|
|[Bridging - general discussion topic - no speaker]||?||?||?|
|Open Xen Server||?||?||?|
|Dan Peri - EMACS||Michael Paoli||?||?||?|
|Mark Sobel Practical Guide to Ubuntu Linux, A, 4th Edition, A Practical Guide to Linux Commands, Editors, and Shell Programming, …||Michael Paoli, et. al.||?||?||?|
|Jeremy Allison on SAMBA||Simon Poulton, Michael Paoli||?||?||?|
|Open Networking Foundation||Grant Bowman, et. al.||?||?||?|
|Elizabeth Krumbach Joseph SELinux||Michael Paoli, et. al.||?||?||?|
|Kyle Rankin on DevOps Troubleshooting: Linux Server Best Practices, Ubuntu Server or disaster recovery||Michael Paoli, Andrew Fife||?||?||?|
|Cathy Malmrose, CEO of ZaReason, Inc.||Michael Paoli, et. al.||?||?||?|
|Akkana Peck - featherweight Linux||Jim Stockford, Michael Paoli, et. al.||?||?||?|
|Peter Linnell from SUSE on Apache Bigtop||Mike Higashi, Michael Paoli||?||?||?|
|"Working in the Business" panel discussion||Michael Paoli||?||?||?|
|OpenWRT (Daniel Gimpelevich/Andy Boyett)||Michael Paoli, et. al.||?||?||?|
|Michael Paoli (BALUG infrastructure/???)||Michael Paoli, et. al.||?||?||?|
|Michael Paric (eBox/OpenCanopi)||Michael Paoli, et. al.||?||?||?|
|Rick Moen (Installfests, mail server/list management, or ???)||Michael Paoli||?||?||?|
|Cooliris (Maddy Coon)||Andrew Fife||?||?||?|
|Alex Martelli||Jim Stockford, Michael Paoli||?||?||?|
|Karthik Prabhakar/Hewlett-Packard||Michael Paoli||?||?||?|
|Greg MacPherson/Datasieve||Michael Paoli||?||?||?|
|(e.g.) Scott Dietzen, CTO of Zimbra||Andrew Fife / John Holder(Zimbra)||?||?||?|
|Guido van Rossum||Andrew Fife||?||?||?|
|Jeremy Allison||Andrew Fife||?||?||?|
|Paul Cubbage/Open Country/PenLUG||Jim Stockford||?||?||?|
|Doug MacEachern/Hyperic/mod_perl||John Mark Walker||?||?||?|
|?/GroundWork Open Source||?||?||?||?|
|Alex Honor, ControlTier (CTL)||?||?||?||?|
|Selso K. DaSilva/Community Free Software Group (CFSG)||?||?||?||?|
|Mimi Yin/Chandler Project||Michael Paoli / Andrew Fife||?||?||?|
|Nixie Pixel/Nicole||Mark Terranova||?||?||?|
Notes on meeting dates:
*We commonly skip December due to proximity to certain major holidays
Speaker Coordinators (current list):